How to Apply UPM for International Students| Undergraduate & Postgraduate

BEFORE YOU APPLY

1. CHOOSING A PROGRAMME

The first step is to choose the programme aligned to your career plans and educational background. Please ensure that the desired programme and field of study is confirmed before applying for the offer of admission upon successful application is final and cannot be changed. Applicants can browse through the programme in the following links:

BY RESEARCH

BY COURSEWORK

2. TUITION FEES

Check the latest tuition fee and financial assistance that are available on our website. The tuition fee is subject to change from time to time without any prior notice. The university, supervisor, lecturer and programme coordinator are not responsible for securing financial support for your studies. You can check the latest tuition fees and available scholarships in the following links:

TUITION FEE

SCHOLARSHIP AND FINANCIAL AID

3. ACADEMIC QUALIFICATIONS

Read the academic qualifications to ensure that you have achieved at least the minimal requirements, as admission is very competitive. Applicants are advised to look at the websites of the School/Faculty/Institute for more details on the programme and research themes. If you plan to study for a programme with a research structure (Master’s or PhD), you are strongly advised to identify and communicate with your potential advisor to speed up your application process. However, if you have not identified an advisor yet, the faculty will assign a suitable advisor for you. You can contact the respective School/Faculty/Institute in the following link :

DIRECTORIES

ACADEMIC QUALIFICATIONS

SOFTCOPY OF SUPPORTING DOCUMENTS TO BE PREPARED BY APPLICANTS

NO	MASTER APPLICANTS	PHD APPLICANTS
01	Passport-sized Photograph	Passport-sized Photograph
02	Certified copy of Identity Documentation: International: Front page of passport, Local: NRIC Identity Card	Certified copy of Identity Documentation: International: Front page of passport, Local: NRIC Identity Card
03	Certificate of Bachelor’s degree Certified copy of Bachelor’s degree/Senate Letter/Completion Letter for a final year student	Certificate of Bachelor’s degree
04	Academic Transcript of Bachelor’s degree, Certified copy of transcript of Bachelor’s degree,/ Every semester’s result for a final year student	Academic Transcript of Bachelor’s degree
05		Certificate of Master’s degree Certified copy of Master’s degree/Senate Letter/Completion Letter for a final year student
06		Academic Transcript of Master’s degree, Certified copy of transcript of Master’s degree/ Every semester’s result for a final year student
07	Relevant Working Experience, Certified copy of employee Experience Letter/Letter of Appointment/Internship Letter/CV/Portfolio	Relevant Working Experience, Certified copy of employee Experience Letter/Letter of Appointment/Internship Letter/CV/Portfolio
08	Financial Support Scholarship: Letter of Scholarship/Sponsoring award Self-Financed: Pay slip/ bank statement of applicant or guardian for at least 3 months	Financial Support Scholarship: Letter of Scholarship/Sponsoring award Self-Financed: Pay slip/ bank statement of applicant or guardian for at least 3 months
09	Receipt of Application Fee Payment *Non-refundable processing fee: The Amount for one application Local : RM60 International : USD60	Receipt of Application Fee Payment *Non-refundable processing fee: The Amount for one application Local : RM60 International : USD60
10	TOEFL/ IELTS/ MUET/ CIEP/ PTE/ CAMBRIDGE LINGUASKILL (For International Applicants ONLY)   Applicants can apply for admission without attaching the English Language Proficiency Score Test, but must prepare for it before the registration period	TOEFL/ IELTS/ MUET/ CIEP/ PTE/ CAMBRIDGE LINGUASKILL (For International Applicants ONLY)   Applicants can apply for admission without attaching the English Language Proficiency Score Test, but must prepare for it before the registration period

STEP 01: CREATING AN ACCOUNT

1. Application for admission is open throughout the year, whereby UPM offers 7 intakes in one year divided into 3 different academic calendars. Please refer to the table below to avoid any mistakes during application and take note that the closing date is different for each. The system will change the semester intake automatically after 11:59 PM before the deadline. Thus, if you missed the closing date for admission into a semester, your application is automatically transferred to the following semester. Online applications for all Master’s and PhD programmes can be made at the following link:

POSTGRADUATE APPLICANT PORTAL

IC CALENDAR	PROGRAMME	SEMESTER	APPLICATION DEADLINE
			LOCAL	INTERNATIONAL
DUAL-SEMESTER	All masters by Coursework, masters	First Semester (September)	30 July	31 July
	by Research and Ph.D
	programmes	Second Semester (March)	31 December	30 November
TRIMESTER	Master of Business Administration (MBA)	Third Trimester (March)	31 December	30 November
	AND Master of Biotechnology with Bioentrepreneurship	First Trimester (July)	30 April	31 March
		Second Trimester (November)	31 August	31 July
SESSION	(Local Only) All Masters of Medicine	First Session (June)	30 April	–
		Second Session (December)	30 November	–

2. Click on the “Applicant Account Registration” to set up a new account. If you have already created an account previously but have forgotten the login information, please click on the “Forgot UPM-ID Password?”. Alternatively, you may send an email to pg_admission@upm.edu.my with details such as your NRIC card (IC) number or registered passport number for international applicants for us to assist you.

 

 

3. Applicants are required to fill in the next pop-up window with the correct The purpose of the page is to allow the University to track all records of application attempts made by applicants for our database system.

NOTE: Please ensure that you use alphanumeric letters without any special punctuation such as “ OR ‘ OR, OR < OR > to avoid common errors in the system.

NAME GUIDELINE

• Local

Enter your full name exactly as it appears on your NRIC card

• International

Enter the name as it appears in the machine-readable zone (MRZ) of your passport. These is the two lines of text with numbers and chevrons (<<<) at the bottom of the personal information page.

e.g, If your first name is Ted and your last name is Tester, you should write your name in the application as Tester Ted

4. The next page will show the information that you have registered, and you are advised to keep the information safely in case you need to refer to it in the future. Applicants may return to the portal to log in using the username and password created before.

STEP 02: ADDING A NEW PROGRAMME

1. After applicants have successfully logged into the portal, please click on the blue button written as “APPLY NEW PROGRAMME” on the top left corner of the You may not be able to add a new programme if you have an application that is still on-going or in process as UPM allows its students to enroll only one programme at a time. If that’s the case, choose the programme to reject and send an email to pg_admission@upm.edu.my

 

2. Applicants are given three options for the programme category and need to select one. Please refer to the following information for a description of each category:

2.1  NORMAL DEGREE (PHD/MASTER)

UPM currently offers 70 Master’s Programmes by Coursework and over 300 fields of study for programme by research that include :

• Master of Veterinary Science (M.V.Sc.)
• Master of Science (M.S.)
• Master of Arts (M.A)
• Doctor of Philosophy (PhD)
• Doctor of Engineering (Deng)

2.2. NORMAL DEGREE (MASTER IN MEDICINE ONLY)

The programmes offered for this category are handled by the Ministry of Health Malaysia and only open for the local citizens of Malaysia. The 8 programmes available are as follows:

• Master of Pathology
• Master of Medicine (Family Medicine)
• Master of Medicine (Pediatrics)
• Master of Medicine (Psychiatry)
• Master of Medicine (Radiology)
• Master of Medicine (Internal Medicine)
• Master of Medicine (Anaesthesiology)
• Master of Medicine (Orthopedics)

2.3 MOBILITY (NON-GRADUATING)

A mobility programme involves the exchange of a student in or outside the country. The Student Mobility Programme (SMP) includes international and local mobility where students may wish to embark on a semester exchange or research attachment, as well as a study visit to another university/institution. Generally, there are two types of mobility, namely Inbound Mobility and Outbound Mobility. You may send an email to sgs_intl.programme@upm.edu.my for details.

3. Applicants need to enter the programme level, either Master’s or Doctor of Philosophy (PhD). Applicants may also choose to directly apply for a PhD programme if the academic achievement during the Bachelor’s degree qualifies for fast Then, pick the preferred structure type, either by Coursework or Research, and choose the semester to enroll. Please refer to the following link to check the Academic Calendar for the dates. Then select the agent name as GLOBAL ASSISTANT (M) SDN BHD. Finally, click on the button NEXT to proceed.

ACADEMIC CALENDAR

4. Next, to find the preferred field of study, click on the FIND button, which will pop up a new window for applicants to browse through all the available programmes. Once you have found the field of study, click on it, and the blank fields will be automatically filled in. Finally, click on the button NEXT.

 

NOTE: Potential advisors/supervisors who have reached their maximum quota of supervision will not appear in the list, so you have to look for another available advisor/supervisor.

5. A summary of the programme selected will be shown. If you are satisfied and wish to apply for the programme, click on the button NEXT and fill in all the Personal Details.

Note: Please ensure that you use alphanumeric letters without any special punctuation such as “ OR ‘ OR, OR @ or < OR > to avoid common errors in the system

5.1 ​PHOTO GUIDELINE

Size: 250 pixels (width) x 291 pixels (height)

File Format: JPG (.jpg) or JPEG (.jpeg)

Background color: Blue or white ONLY

5.2 IDENTIFICATION GUIDELINE

Local: Upload a certified copy of NRIC

International: Upload the front page of the passport.

File format and size: PDF (.pdf) and less than 2MB

STEP 03: FILL AND ATTACH EDUCATIONAL BACKGROUND

Click on the Add button, and a new pop-up window will appear. You should provide details of all qualifications and periods of study you have taken previously at university level, including qualifications you haven’t yet completed. Please take note that UPM does not accept any Self-study programs. We request that the applicants duly comply with the requirements to avoid rejection of your application for admission to UPM. If you need further guidelines on requirements for the supporting documents, please refer to the explanation on page 11. Click on the Next button after you have completed the section.

 

NOTE

3.1 If the documentation is not in English or Malay, it must be officially translated into English. Both translations and originals must be uploaded in one PDF file with less than 2MB.

3.2 The file name should be simplified (eg, BCert or MTranscript) without any special punctuation such as “ OR ‘ OR, OR ~ otherwise, the file cannot be uploaded or opened.

3.3 You are advised to combine all the documents if you have more than a page and compress the merged documents using https://www.ilovepdf.com/ before uploading.

STEP 04: FILL AND ATTACH RELEVANT WORKING EXPERIENCE

Next, applicants will be directed to the next section where you might want to fill in information about the current and previous work experience as School/Faculty/Institute will usually look into the applicant’s working experience while reviewing the application, thus you may upload a certified copy of employee Experience Letter or Letter of Appointment or Internship Letter or Portfolio or at the very least your latest CV. Once you have finished the section, click on the Next button to proceed.

STEP 05: FILL IN NEXT-OF-KIN INFORMATION

The Next-of-Kin refers to the applicant’s closest living relative. The section is most required to be completed by all applicants, as UPM will contact the person in the event of an emergency. Thus, if you are applying as an agent, the information should NOT be your personal information. Incomplete contact details will result in your application being marked “INCOMPLETE,” thus delaying your progress in the application. Click on the Next button to proceed with the next step.

STEP 06: FINANCIAL SUPPORT

Applicants who have received an offer of scholarship may choose the sponsoring body and attach the awarding letter in the attachment. Applicants who are still in the process of applying for a scholarship or planning to self-fund throughout their studies may select Self-Financed and attach a salary slip/ a bank statement of the applicant or guardian for at least 3 months. Your household income is the total amount your family earns each year before tax and insurance.

STEP 07: RESEARCH PROPOSAL

This step will only appear to applicants who have chosen Master’s by research mode or PhD programme. Applicants are required to attach the research proposal following the instructions given and are encouraged to use the template provided. Then, click on the Next button.

STEP 08: REFEREES DETAIL

The next step requires the applicant to fill in two referee details by clicking the Edit button. The details must be your previous supervisor or academic advisor, or current employer, and no referral letter needs to be attached or sent to UPM, as it is a reference for the School/Faculty/Institute in case extra information is required.

STEP 09: PROCESSING FEE

Before applying, applicants have to make a payment of the processing fee by clicking on the Edit box. A new pop-up window will appear where you can attach the payment receipt. The fee for local applicants is RM60, and for international applicants is USD60. Please check the account details carefully so you do not pay into the wrong account. Details are summarized in the table on page 15.

 

 

NOTE: Make sure ALL the fields are filled in and simplify the file name (eg, Receipt) without any special punctuation such as “ OR ‘ OR , OR ~ to avoid system error. Then click on the button “SAVE & UPLOAD” to successfully upload the receipt.

ACCOUNT INFORMATION

Bank Account No: 8002 1550 42

Bank Name : CIMB BANK BERHAD

Account Name: U.P.M COLLECTION

Bank Branch: Located in UPM Serdang, Selangor

Swift Code: CBBMYKL

For LOCAL

UPM PAYMENT GATEWAY

The payment receipt will automatically be sent to you by email. The receipt should be attached when applying.

FOR INTERNATIONAL

FLYWIRE: Payment made will take several working days before being sent to the UPM, and the payment receipt is only available for download after Flywire has delivered your payment to the institution. The link to download it will not be available beforehand.

To download the receipt, see HERE for details.

DIRECT BANK IN

JOMPAY AND CIMB CLICKS

STEP 10: DOCUMENTS CHECKLIST/CERTIFICATION & SUBMISSION OF APPLICATION

Before you submit, please check thoroughly that you have confirmed the chosen programme and field of study, made the payment of the processing fee to the right account, and made sure all the required documents are attached and the information is correct. If the application is successful, the offer of admission is final and cannot be changed. In case you wish to change, you have to reject the current offer and make a new application with a new payment receipt to go through the same application process again.

To apply, click on the Edit button, and it will direct you to a new window where you need to tick the checkbox and finally click the “SUBMIT” button.

 

NOTE: If your application was deemed incomplete after you have submitted the first time, you have to click the “SUBMIT” button again as a resubmission after the amendment has been made.

AFTER SUBMITTING AN APPLICATION

After you have submitted your application, you can save the summary of the application in (.pdf) format for your reference. Please take note that the application usually takes at least two weeks to two months at the latest. Alternatively, if your application progress is at the Faculty Dean, you may also contact the respective Faculty/School/Institute directly to follow up regarding your application status, as the School of Graduate Studies will only be able to take further action when a final decision has been made.

STATUS	EXPLANATION	ACTION TO BE TAKEN BY APPLICANTS
NEW APPLICATION	Your documents are being vetted.	You should check the status from time to time in the portal or email to pg_admission@upm.edu.my if the status remains the same for more than a week.
INCOMPLETE	Your application is incomplete and needs to upload additional documents or replace unnecessary/ unclear documents.	Click the link for more information on missing/incomplete documents. Upload the required documents, certify and click on the Submit button again to resubmit. Make sure the date of application is updated on the date the new document is uploaded.
COMPLETE	The School of Graduate Studies has reviewed your application and sent it to the School/Faculty/Institute.	You may follow up with the School/Faculty/Institute if the same status remains for more than two weeks.
APPROVED OR APPROVED (PROVISIONAL)	Your application has been Approved. Provisional offer is given due to:	You can print the offer letter for references. You are also required to reply to the offer whether to accept, accept but would like to defer or reject the offer. If your offer is a provisional offer, you should prepare the required documents before the registration date on page 20 You should liaise with your supervisor regarding the subjects that need to be taken.
	1. Not meeting the English Language Requirement; or
	2. Not submitting the official certificate of bachelor/master’s Degree; or
	3. Need to take and pass pre-requisite courses during your first semester of studies.
NOT APPROVED	Your application has been rejected due to some reasons.	You can check the reason for rejection by sending an email to pg_admission@upm.edu.my or faculty.

I RECEIVED THE OFFER LETTER. WHAT NEXT?

1. BE ALERT TO THE REGISTRATION PERIOD STATED IN OFFER LETTER

 Once you have succeeded in being admitted to study, the next step is to register as a student of UPM. Registration is done online via the Putra ENROLL in the Applicant Portal, where you have to fill in your missing data and then wait for endorsement from each respective role. The PutraENROLL is accessible through the Applicant Portal ONLY during the registration week and will not be available after the registration period, so be sure to check your offer letter, specifically the date stated in “Registration Period” so you do not miss the start and end date. Until you complete the enrollment process, you are not yet officially signed up as a student of Universiti Putra Malaysia.

2. FINANCIAL RESOURCE

The university is not responsible for securing any financial support to fund your studies. Therefore, you are advised to do a financial plan to avoid any issues with the payment of tuition fees in the future. If your sponsoring body requests an official invoice for the tuition fee, please email your offer letter to bursar.student_pg@upm.edu.my with your details.

Click TUITION FEES for more information.

3. ENGLISH LANGUAGE PROFICIENCY (INTERNATIONAL ONLY)

 International candidates who receive a provisional offer due to English language proficiency requirements must plan accordingly. Your planning will affect finances, visa, and any other issue related to the duration of the study. For example, if you choose to join our English programme, you need to spend at least one semester before starting with the academic programme and a separate tuition fee for the English programme is compulsory to pay.

Click ENGLISH REQUIREMENT for more information.

4. VISA REQUIREMENT (INTERNATIONAL ONLY)

The offer of admission does not come with a student pass. ALL international candidate whether you intend to study virtually or physically, you need to apply for EMGS Approval Letter and/or Visa Approval Letter (e-VAL) as soon as you accepted the offer in the portal or at least 4 months before the registration date because the process to get the documents may take 30 – 60 business days. If you require further assistance regarding Visa and Pass, please contact the respective i-PUTRA or email to the address visapass_val@upm.edu.my

5. Candidates who have previously applied to any institution in Malaysia are required to cancel their application from the previous institution. Universiti Putra Malaysia (UPM) is unable to apply a student pass for an applicant unless that institution has canceled with the EMGS. Applicants are also required to get an original release letter from the previous institution.

Candidates who are currently in Malaysia and holding a student/ employment/ dependent or another pass from another institution/ organization/ company, please ensure that the existing pass period is shortened by the previous institution/ organization/ company.

Candidates or new students who are obtaining an admission offer at UPM Bintulu Campus, please contact Mr Fauzi bin Mohamad (fauzie@upm.edu.my) for assistance about visa matters.

List of Faculty and Institute located at UPM Bintulu, Sarawak Campus :

1. Faculty of Agricultural and Forestry Sciences
2. Faculty of Humanities, Management and Science
3. Institute of Ecosystem Science Borneo

PREPARING TO ENTER MALAYSIA

 STEP 1

New students are advised to refer to the latest visa and travel advice from the Malaysian Government published on the EMGS website.

STEP 2

New students are also advised to refer to the latest learning and teaching modes which will be announced on our website SCHEDULES from time to time.

STEP 3

If the above things do not prevent you from traveling to Malaysia, you can apply for a Single Entry Visa (SEV) with e-VAL at the Malaysian Embassy/Consulate in your country.

STEP 4

You must enter Malaysia with SEV before the expiry date of the VAL. However, please do not enter Malaysia earlier than 7 days of the registration period. Otherwise, it may result in overstaying from expired pass, causing additional costs for visa/pass processing

NOTE: If you choose to continue your online classes for a particular semester and do not need to enter Malaysia, your EMGS Approval Letter will remain valid until the eVAL is issued, and you do not need to take any further action.

1. PREPARE THE SUPPORTING DOCUMENTS

 Scan all the following documents in color, original size, all pages and in (.pdf) format. Candidates need to attach all the supporting documents to the PutraENROLL

NO	LOCAL CANDIDATES	INTERNATIONAL CANDIDATES
01	Passport sized photograph with blue or white background ONLY	Passport sized photograph with blue or white background ONLY
02	Malaysian Identity Card (MyKad) front and back	International Passport
03	Certificate of Bachelor degree or Senate Letter	Certificate of Bachelor degree or Senate Letter
04	Transcript of Bachelor degree	Transcript of Bachelor degree
05	Certificate of Master degree or Senate Letter	Certificate of Master degree or Senate Letter
06	Transcript of Master degree	Transcript of Master degree
07	Bank statement or scholarship offer letter Letter of Scholarship/Sponsoring award (if any) or Pay slip/ bank statement of applicant or guardian for at least 3 months	Bank statement or scholarship offer letter Letter of Scholarship/Sponsoring award (if any) or Pay slip/ bank statement of applicant or guardian for at least 3 months
08		EMGS Approval Letter/EVAL/Related Pass
10		TOEFL/ IELTS/ MUET/ CIEP/ PTE/ CAMBRIDGE LINGUASKILL

 

Universiti Putra Malaysia (UPM): Tuition Fees Link