Japan Tourist Visa Application from Malaysia for Foreigner

This feature article provides guidelines for Japan Tourist Visa Application for Foreigners in Malaysia, including students, international tourists, and Malaysians.

 

Everyone requires a Temporary Visitor Visa for tourism, with a maximum duration of 90 days. International tourists receive a single-entry or multiple-entry visa, depending on their eligibility.

Japan Tourist Visa Application Content Outline

1. Introduction
2. Japan Tourist Visa Application Agency Contact
3. How To Apply for a Japan Tourist Visa
4. Japan Tourist Visa Application Checklist For Applicants
5. Japan Visa Application Fees
6. Japan Embassy in Malaysia Address
7. The Most Attractive Travel Destination in Japan

Introduction

First, everyone should start the process 2 months before the tentative visit date. Everyone needs to take an embassy appointment during the Japan tourist visa application. The applicant should email the Japanese Embassy in Malaysia directly to schedule the appointment. For more information, please access the official website of the Japanese Embassy in Malaysia.

Website Link: (https://www.my.emb-japan.go.jp/itpr_en/visainfo_appt.html)

Japan Tourist Visa Application Agency Contact

globalassistant.ta@gmail.com

WhatsApp Number: +601125590070

WhatsApp Number: +60 11-2367 8648

Step 1 – Send Email to Book The Appointment

At the beginning, the applicant must apply to the Japanese Embassy in Kuala Lumpur, Malaysia. Email recipient: visa@kl.mofa.go.jp

Compress the big file because, you emial will not deliver if you attach file more than 10MB

You will receive the following email if your email is not delivered

Your message was not delivered to <visa@kl.mofa.go.jp> because its size exceeded our system’s limit (max.10MB）Please make a shorter message text or remove attachments (10MB or less), and send it again.The original message was:

Japan Embassy Appointment Email Sample

Email：visa@kl.mofa.go.jp Email Subject: Appointment for visa application. This is Md Basar, passport number A000000. I am an international student and currently studying in Malaysia for the Master of Business Administration program at Genovasi University College. I want to request an appointment for you to submit my application for the Japan Temporary Visitor (Tourist) Visa at the Japan Visa Application Centre in Kuala Lumpur. I plan to travel to Japan on 25 December 2025 and return to Malaysia on 30 December 2025. Recently, I have visited India, Thailand, Singapore, and now I want to visit Japan. I have prepared all the required documents, including my student pass, student confirmation letter, financial proof, and travel itinerary. I kindly request the earliest available appointment date for visa submission. Applicant Information – Full Name: Md Basar – Passport Number: A000000 – Nationality: Bangladeshi – Student Status: International student in Malaysia – Institution Name: Genovasi University College – Student Pass Expiry Date: 01/08/2026 – Contact Number: +6000000 – Email Address: robiulbasha888@gmail.com – Current Address in Malaysia: Flat: B-00-00, Academia: B, South City Plaza, Persiaran Serdang Perdana, Taman Serdang Perdana, Seksyen 1, 44000 Seri Kembangan, Selangor – Intended Travel Dates: From 27/12/2025 to 31/12/2025 – Purpose of Visit: Tourism and leisure – Previous Travel to Korea: No Thank you very much for your assistance. I look forward to your reply. Warm regards, Md Basar

 Step 2 – Preparing Required Documents

The applicant will get the appointment email from the Japanese embassy. After that, you have to arrange the following documents and submit them in person on the appointment date to the Japanese embassy.

Required Documents for Visa Application (Hard copy/printed copy)

Applicants need to arrange the following documents for a Japan tourist visa application;

• Passport
• Completed Japan Visa Application Form (Printed)
• Passport-size photo
• Cover letter
• Bank statements (3 months bank statement with minimum 15,000 – 20,000 RM)
• Sponsor’s bank statement and sponsorship letter (If required)
• Travel itinerary for Japan Visa
• Flight booking
• Hotel Booking
• Proof of study (Student confirmation letter/NOC)
• Employment letter/ NOC in Malaysia

Step 3 – Email Confirmation

The applicant will receive a reply email within seven working days with the 3-appointment schedule. The applicant has to select one date and time, then reply with the specific date and time for the embassy appointment. And also, sometimes the Embassy will ask for a list of 3 dates and times and ask you to get back to them by email.

Step 4 – Submit The Documents to the Japanese Embassy

The applicant must attend the embassy appointment on the specified date and time as per the email confirmation. After that, one has to submit the documents as per the checklist. Applicants may have a short interview when submitting documents at the embassy.

Step 5 – Visa decision

After submitting the visa application and other documents, the applicant has to wait for the visa decision. The applicant will receive the visa decision via email within 1 week.

Visa Application Fees

The Japan visa application is free for local Malaysians, international students, and workers.

Japan Embassy in Malaysia Address

11, Persiaran Stonor, Kuala Lumpur, 50450 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur.

 

Japan Tourist Visa Checklist for Foreigners

No.	Details
1.	Original valid passport – will be kept in the Embassy during the visa processing period. Non-Malaysian applicants must have a valid Malaysian long-term visa (with a total duration of at least 1 year) in their passport, e.g., employment/ student/ dependent/ MM2H visa/ Residence pass. Kindly submit a copy of your valid Malaysian visa. For a permanent resident of Malaysia, please submit a copy of your My PR ID card (front and back)
2.	Visa Application form (Original) https://www.mofa.go.jp/mofaj/files/000124525.pdf (Digital signature/scanned copy is not acceptable. The signature must match the one on the passport. Note: 2 forms required for applicants from Russia and CIS countries
3.	One 4.5 cm x 3.5 cm color photo with a white background taken within 6 months, glued on the visa application form (do not staple your photo) -Do not reprint/reuse old photographs that you have used for any visa applications (for any countries) or renewal of a passport that is more than 6 months old. -The photograph must be full-faced, front-facing, with the head straight, unedited, sharp, with a white background (no shadow or object shown in the background) – Avoid wearing bright/white color hijab, bright/white color tops – Do not use photo enhancement tools such as filters or Photoshop – 2 photos required for applicants from Russia and CIS countries
4.	Original Employment Letter from your company in Malaysia must be addressed to Embassy of Japan in Malaysia for Japan visa application purpose stating your (a) position, (b) date of joining the company (DD/MM/YY), (c) purpose of journey with (d) original company stamp and (e) name, position and original signature of the authorized person (Please do not miss out any of the information) Note I: The Company letter should be printed on the company letterhead with the original signature and company stamp. The signature of the authorized signatory and a scanned or photocopy of the company letter are not acceptable. And if you are a sole proprietor/partner/director/owner of the company, you MUST submit Document No. 4 and a copy of your company registration documents (SSM documents)
5.	Original letter from the university/college (must be addressed to the Embassy of Japan in Malaysia) stating your current status, course taken, duration of course, and purpose of journey. The letter must be printed on university letterhead, with the authorized signatory’s original signature and the university stamp.
6.	Original cover letter prepared and signed by the visa applicant (must be addressed to the Embassy of Japan in Kuala Lumpur) in English/Japanese only, stating. a) your full name and current visa status (e.g., employment pass, residence pass, etc.) b) details of your trip – purpose of journey (in detail), date of travel, and duration of stay in Japan (must be the same as stated on the visa application form and schedule of stay) c) travelling alone or with whom (please provide name, nationality, and relationship, e.g., friend, siblings, parents, spouse, children, etc.) d) All expenses will be borne by whom?
7.	Applicant’s latest 3 months’ personal bank statement in Malaysia must be an original certified true copy by the bank (with the bank’s stamp and signed by the bank officer on all pages). Bank statement must show the account holder’s name, account number, the latest 3 months’ transactions, and the current balance. Note I: Bank statements from other countries are not acceptable. Note II: 3 months’ transaction history from your internet banking is acceptable if it is signed and stamped by the bank officer and the page includes the account holder’s name, account number, and current balance. Note III: Company bank statements are not acceptable for a personal trip Note IV: If the Company sponsors the trip, please submit the company’s latest 3 months’ bank statement
8.	Schedule of Stay form https://www.my.emb-japan.go.jp/files/100376066.docx Please fill in your tentative arrival date, departure date, tentative daily travel plan in detail, and accommodation information (hotel name, address, and phone number) (date and period of stay must be the same as stated on the visa application form). Note I: For those following a package tour, please provide the travel agency’s itinerary. Note II: For a transit visa application, a copy of the e-ticket is required, and a visa to your primary destination must be in your passport before submitting the Japan transit visa application.

The Most Attractive Travel Destination in Japan

1. Tokyo

Famous for: Skytree, Shibuya Crossing, anime, shopping, nightlife
Why visit: Ultra-modern city with endless entertainment, food, technology, and cultural experiences.

2. Kyoto

Famous for: Fushimi Inari Shrine, Kinkaku-ji (Golden Pavilion), Gion
Why visit: Japan’s traditional heart—geisha culture, temples, shrines, tea houses, and calm atmosphere.

3. Osaka

Famous for: Osaka Castle, Dotonbori, Universal Studios Japan
Why visit: Food capital of Japan (“kuidaore” culture), fantastic nightlife, and friendly local vibe.

4. Hokkaido (Sapporo)

Famous for: Snow Festival, ski resorts, nature, hot springs
Why visit: Best winter destination in Japan; powder snow, seafood, and scenic mountains.

5. Nara

Famous for: Todaiji Temple, free-roaming deer, and ancient heritage
Why visit: Peaceful, historic, great for day trips from Kyoto or Osaka.

6. Hiroshima

Famous for: Peace Memorial Park, Miyajima Island, Itsukushima Shrine
Why visit: Deep historical significance, beautiful islands, and cultural sights.

7. Fukuoka

Famous for: Hakata ramen, seaside parks, and temples
Why visit: Relaxed city with fantastic food, beaches, and cultural mix.

8. Okinawa

Famous for: Tropical beaches, coral reefs, Ryukyu culture
Why visit: Japan’s “Hawaii”—perfect for snorkeling, island hopping, and a warm climate.

9. Kanazawa

Famous for: Kenrokuen Garden, samurai districts, art museums
Why visit: Traditional Japanese culture with fewer crowds compared to Kyoto.

10. Hakone

Famous for: Hot springs, Lake Ashi, Mt. Fuji views
Why visit: Ideal for relaxation near Tokyo; famous for its onsen and scenic beauty.